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How it works

Three things Wardwell does that your current process doesn’t.

We’re not replacing your compliance knowledge. We’re giving you the time to actually use it.

  1. Step 01

    We read what you already have.

    Give us access to your CASPER/iQIES reports — or just upload your last CMS-2567. Wardwell ingests your survey history, your state's regulatory requirements, your current policies, and your QAPI documentation. Setup takes about 15 minutes. You won't need to touch it again unless your policies change.

    We work alongside PointClickCare, MatrixCare, and paper-based systems. We don't replace your EHR — we read from it.

  2. Step 02

    We watch everything you can't.

    Wardwell monitors your facility's compliance posture continuously:

    CMS regulatory updates that affect your facility type and state. State-specific survey schedule changes and enforcement trends. Your open deficiencies and whether corrective actions are on track. Staff certification expirations — CNAs, CMAs, ADON licenses, CPR cards. QAPI meeting schedules and documentation completeness.

    When something changes or something's due, you get a clear, specific alert — not a dashboard you have to remember to check.

    The survey cycle
    1. Annual survey
      Day 0
    2. PoC submitted
      Day 10–45
    3. Revisit window
      Day 45–60
    4. Ongoing monitoring
      Days 60–365
    5. Next annual window opens
      ~Day 305
  3. Step 03

    When the state cites you, we draft the response.

    A Plan of Correction isn't a form — it's an argument. It has to demonstrate that you understand the root cause, that your corrective action addresses it, that you have a system to prevent recurrence, and that you can meet the compliance date.

    Wardwell reads the specific deficiency, reviews your existing policies and past corrections, and drafts a PoC that addresses all four elements. Your DON reviews it, adjusts what needs adjusting, and submits. What used to be a 4-hour scramble is a 15-minute review.

That’s it. Monitor, alert, prepare.