Pricing
One plan. One price. No surprises.
Per facility
Includes: regulatory monitoring (weekly digest plus urgent alerts), survey prep dashboard, Plan of Correction drafting with F-tag knowledge base, staff certification tracking with CSV import, QAPI meeting tracker, state-specific intelligence, email and phone support.
- • 30-day pilot — no credit card.
- • 90-day money-back on paid service.
- • Month-to-month. Cancel anytime.
- • No implementation fee. No per-seat charges.
Groups of 3+ facilities: $400/month per facility. Regional directors and ownership reviews can ask for a 60-day pilot — multi-stakeholder cycles need the runway.
All plans include direct access to the Wardwell team — the people building the product, not a support queue.
The 30 days
Six calls. Six milestones. No drift.
Review your baseline, involve your DON and give ownership time to assess the records before the day-30 decision.
- Step 01Day 1–2
Setup call.
Fifteen minutes. We connect your CASPER/iQIES, take CMS-2567 uploads, and load your staff roster — CSV bulk import if you have one, otherwise we'll capture it on the call. Ingestion starts the same day; you see activity in the dashboard before you hang up.
- Step 02Day 7
Baseline report.
Your facility's deficiency history, open Plan of Correction exposure, credentials expiring in the next 90 days, documentation gaps a surveyor would cite. The picture the state would have on day one.
- Step 03Day 14
Mid-pilot check-in.
Call. We walk through Plan of Correction drafts for anything open, answer questions, wire in anything we missed. Administrator, DON, whoever should be in the room.
- Step 04Day 21
DON check-in.
Second call. If your Director of Nursing hasn't seen Wardwell yet, this is the day. Clinical workflow, documentation gap review, staff certification coverage.
- Step 05Day 28
Decision call.
We show you what's happened in 28 days, what continues at $500, and exactly what's included. No pressure, no drift — a scheduled decision.
- Step 06Day 30
You decide.
Convert to paid and start the 90-day money-back window, or part as friends and keep the risk report. No auto-renewal trap — the pilot ends on day 30, not on a credit-card charge you forgot about.
Risk reversal
Ninety-day money-back on paid service.
Wardwell’s value fires on events: a new survey posted, a regulatory memo that applies to your state, a credential caught before it expires. A clean 30-day pilot might not capture any of them.
So convert on day 30 and the risk reversal keeps going. If nothing meaningful happens in your first 90 days of paid service, we refund it — the whole first quarter, not a pro-rated slice. Commit on day 30 without hedging against a quiet month.
The math
Compare the price with work you can measure.
At $500 per month, the time-only break-even point is 10 hours if you value an hour of administrative work at $50. That is an example calculation, not a claim about your labor cost or the time Wardwell will save your facility.
During the pilot, record time spent gathering records, reviewing updates and editing drafts. Compare that with your usual process, including the time it takes to check our work. Use the result and the quality of the records to decide whether the monthly fee fits your facility.
Print the 30-day pilot evaluation checklist (opens in a new tab) to record your baseline, test the same tasks and document your day-30 decision. Include the time your team spends checking drafts and keeping records current. See the current app screens before agreeing your scope.
Common questions
Before you choose a pilot.
What is the monthly cost for one facility or a small group?
One facility costs $500 per month. Groups of three or more facilities pay $400 per facility per month, so three facilities total $1,200 monthly. There are no per-seat charges or implementation fees. You can add or remove facilities, with billing adjusting the next cycle, and paid service runs month-to-month.
What is included in the 30-day pilot, and do I need a credit card?
The pilot includes the compliance dashboard, regulatory monitoring, staff certification tracking, QAPI meeting tracking and Plan of Correction drafting for open deficiencies. We review your records through the scheduled setup, baseline, check-in and decision milestones. No credit card is required to begin, and you choose whether to continue on paid service at day 30.
What are the conditions for the 90-day money-back offer?
If you convert at day 30 and nothing meaningful happens during the first 90 days of paid service, we refund that paid quarter. The published examples are a new survey, a regulatory memo applying to your state or a credential caught before expiration. Review those conditions with us when deciding to continue; this is not a guarantee of a survey result.
What happens if we stop after the pilot or cancel paid service?
At the end of the pilot, you decide whether to continue. If you stop, you keep the risk report and the pilot does not automatically convert into a credit-card charge. Paid service is month-to-month, and you can cancel at the end of a billing cycle without a long-term commitment.
Can we extend the pilot for an ownership review?
You can request one 14-day extension when a specific stakeholder meeting is already scheduled, such as an ownership review, board meeting or QAPI committee meeting. Groups of three or more facilities can ask about a 60-day pilot. Discuss the meeting date and decision process with us so the review has a clear schedule.
How can we judge the price if no survey occurs during the pilot?
Review the work you can observe: your baseline report, open corrections, approaching credential dates, draft revisions and time spent preparing records. Compare that with your existing process and the monthly fee. A quiet pilot cannot establish that a penalty was avoided, and we do not promise a particular number of hours saved.